Creditors Clerk

Position Overview:

The Creditors Clerk will be responsible for the accurate processing and reconciliation of supplier accounts, invoices, statements, and payment documentation across the hotel operation and associated entities.

The role requires a detail-oriented and organised individual capable of managing high volumes of supplier transactions within a fast-paced hospitality environment while maintaining strong financial controls, accuracy, and deadline-driven processing.

The successful candidate must be able to support operational departments, finance processes, supplier communication, and payment cycles efficiently while ensuring all creditor administration is processed accurately and timeously.

Key Responsibilities:

• Creditors Administration:
  
  • Process supplier invoices, credit notes, and supporting documentation accurately and timeously.
  • Match supplier invoices to purchase orders and goods received documentation.
  • Ensure correct account allocations and coding of invoices.
  • Capture creditor transactions onto the accounting system accurately.
  • Maintain organised creditor filing and document control systems.
  • Follow up on outstanding invoices, statements, and supporting documentation.
  • Ensure all supporting documentation is complete and approved before processing.

• Supplier Reconciliations & Payments:
  
  • Perform monthly supplier reconciliations.
  • Investigate and resolve supplier queries and account discrepancies.
  • Prepare creditor reconciliations for payment approval.
  • Assist with weekly payment preparation and payment schedule coordination.
  • Assist with payment preparation in line with company procedures and payment cycles.
  • Ensure supplier accounts are kept current and accurately maintained.
  • Liaise with suppliers regarding statements, outstanding balances, and payment queries.

• Financial & Administrative Support:
  
  • Assist with month-end creditor procedures and reporting.
  • Maintain accurate financial records and supporting schedules.
  • Assist finance management with audit preparation and supporting documentation.
  • Support cash flow planning through accurate creditor reporting.
  • Ensure compliance with internal financial controls and procedures.
  • Assist with ad hoc finance and administrative duties as required.

• Operational Support:
  
  • Work closely with procurement, stores, receiving, and operational departments to resolve invoice and supplier discrepancies.
  • Assist with urgent operational supplier processing where required.
  • Ensure timely processing of stock-related and operational invoices to avoid supply disruptions.
  • Follow up on missing GRVs, approvals, and supporting documentation from departments.
  • Support finance and operational teams with administrative follow-ups and reporting requirements.
  • Assist in maintaining proper financial controls relating to supplier transactions and purchasing processes.

Minimum Requirements

• Grade 12.
• Relevant qualification or certification in Bookkeeping, Accounting, Finance, or related fields will be advantageous.
• Minimum 3–5 years’ experience in a similar creditors or accounts payable role.
• Previous experience within a hotel, lodge, hospitality, or service-based environment will be advantageous.
• Strong understanding of creditors administration and supplier reconciliations.
• Experience with accounting systems and invoice processing.
• Strong Excel skills and administrative reporting ability.
• High degree of numerical accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• Honest, reliable, and process driven.

Preferred Experiences & Attributes

• Experience within a hospitality finance environment.
• Strong reconciliation and problem-solving ability.
• Ability to manage high volumes of invoices and supplier accounts accurately.
• Strong administrative discipline and document control.
• Ability to work independently while supporting finance and operational teams.
• Understanding of purchasing and inventory-related financial controls.

Apply:
Please submit your CV and a cover letter outlining your suitability for the role to recruitment@krugergatehotel.com

It is not always possible to reply to all applications, should you not hear back from us please consider your application as unsuccessful