Payroll, HR & Accounts Administrator

Position Overview:

The Payroll, HR & Accounts Administrator will be responsible for supporting payroll processing, HR administration, bookkeeping, financial reconciliations, and general office administration across the hotel operation and associated subsidiary entities.

The role requires a detail-oriented and organised individual capable of managing payroll functions, employee documentation, HR-related administration, accounting support, reconciliations, invoicing, and reporting duties within a hospitality environment. The successful candidate must be able to work across multiple administrative functions while maintaining confidentiality, accuracy, and compliance with company procedures and statutory requirements.

Key Responsibilities:

• Payroll Administration:
  
  • Process and assist with monthly payroll administration.
  • Maintain accurate employee payroll records and supporting documentation.
  • Capture and update employee information, leave records, and payroll adjustments.
  • Assist with payroll reconciliations and payroll-related reporting.
  • Liaise with employees regarding payroll queries and documentation.
  • Ensure payroll deadlines are met accurately and timeously.

• HR & Employee Administration:

  • Assist with onboarding and employee administration processes.
  • Maintain employee files and HR records.
  • Assist with employment contracts, disciplinary documentation, leave tracking, and employee correspondence.
  • Handle UIF documentation, including UI19 submissions and related employee forms.
  • Assist with Workman’s Compensation administration and claims processes.
  • Support compliance with labour and employment-related administrative requirements.
  • Assist management with general HR coordination and administration.

• Accounting & Bookkeeping Support:
  
  • Perform daily bookkeeping and accounting administration functions.
  • Capture invoices, supplier information, and financial transactions.
  • Assist with creditor and debtor reconciliations.
  • Prepare balance sheet reconciliations and supporting schedules.
  • Maintaining accounting records up to trial balance level.
  • Support month-end and year-end financial processes.
  • Preparation of income statements and financial reporting schedules.
  • Maintain accurate filing and financial documentation systems.
  • Assist with the accounting administration of subsidiary entities linked to the operation.

• General Administration & Operational Support:
  
  • Build and maintain strong, long-term relationships with key tour operators and travel agents.
  • Provide exceptional service and timely responses to inquiries, modifications, and special requests.

Minimum Requirements

• Grade 12.
• Relevant qualification or certification in Payroll Administration, HR, Bookkeeping, Accounting, or related fields will be advantageous.
• Minimum 3-5 years’ experience in a similar payroll, HR administration, bookkeeping, or accounting support role.
• Previous experience within a hotel, lodge, hospitality, or service-based environment will be advantageous.
• Experience processing payroll and handling employee-related administration.
• Knowledge of UIF, UI19 submissions, and Workman’s Compensation administration.
• Experience with bookkeeping, reconciliations, invoicing, and financial administration.
• Experience with accounting and payroll systems.
• Strong Excel skills and administrative reporting ability.
• High degree of numerical accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to handle confidential payroll and employee information.
• Good communication and interpersonal skills.
• Honest, reliable, and process driven.

Preferred Experiences & Attributes

• Experience managing payroll within a hospitality environment.
• Understanding of South African payroll and labour-related administration.
• Ability to work independently across multiple administrative functions.
• Strong reconciliation and problem-solving ability.
• Strong attention to detail and deadline management.
• Ability to support multiple departments and subsidiary entities simultaneously.

Apply:
Please submit your CV and a cover letter outlining your suitability for the role to recruitment@krugergatehotel.com

It is not always possible to reply to all applications, should you not hear back from us please consider your application as unsuccessful